The PPG Ethics Committee Roles and Responsibilities
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The ethics committee at The Pet Professional Guild consists of a committee Chair and two other PPG Steering Committee members an a impartial professional. The key role of the Ethics Committee is to investigate all reported ethics violations.
Your Pet Professional Guild Ethics Committee are:
Chair - Catherine Zehner. Committee Members are Robert A King, Diane Garrod and Debra Millikan.
How To Report an Ethics Violation
The following is how a report of an alleged violation of the Pet Professional Guild’s Guiding Principles is handled.
Reports of alleged membership violations will be handled according to this policy. Alleged violations must be limited to the Guild’s, vision, mission, pledge, key values and professional ethics, collectively referred to as The Guiding Principles. The responsibility for the investigation of alleged membership violations is designated to the Chair and committee members of the ethics committee.
- Complaints must be made in a timely fashion; allegations of violations occurring more than thirty (30) days prior will be considered only under special circumstance
- Any person that feels they have been treated in a fashion that controverts PPG Guiding Principles may file a complaint; the Ethics Committee will not consider complaints filed on behalf of a third party.
1. Filing a report of an alleged membership violation
a) The individual filing the alleged violation must present the allegation to the Committee Chair in writing. Email click here
b) The report will remain confidential.
c) The following information must be included in the alleged violation report:
· The names of the alleged violator and the actual complainant in reference to the violation of the Guiding Principles. This must be specific. The complaint must reference the area of the Guiding principles that you feel have been violated by including and quoting the actual text in your report;
· A specific description including when and where the violation was alleged to have occurred, who was involved and what happened.
2. Report receipt
a) The PPG Ethics committee Chair will acknowledge receipt of the alleged violation without comment within 24 hour of receipt.
b) The individual filing the report will be notified to keep the complaint confidential; this means no information about the complaint will be discussed with any other person. If confidentiality is breached it may be considered a violation of the Guiding Principles.
c) The Committee chair will forward the complaint to the Ethics Committee members within 48 hours and notify the Steering Committee that a complaint has been filed. The details of the complaint will be kept confidential in order to preserve the Steering Committee’s ability to fairly and objectively interact with the member.
a) The Ethics and Steering committee chairs will review the complaint. If necessary, they will gather more information and schedule an interview with the complainant.
b) If the initial review indicates that the alleged infraction is not a violation of the Guiding Principles, then the complainant will be notified in writing and no investigation will be pursued unless further facts or evidence is proffered.
c) If it appears that a violation of the guiding principles has occurred based on preponderance of evidence, (is more likely to be true than not) then the Chair will notify the individual or group that are the subjects of the complaint and provide seven (7) calendar days for a reply. If there no reply to the compliant notification then the Ethics Committee will make a decision based on all available information.
d) Once all the information has been gathered, the Chair and committee will make a determination about the sanctions, this may include:
· Education. The need for education and mentoring.
· Membership Probation. From one week up to six months; this may be combined with education.
· Exclusion. Termination of PPG membership
· If an individual wishes to appeal the Ethics Committee’s decision, they will be given ten (10) calendar days to do so.
· All materials considered by the Ethics Committee will be given to the PPG President and one other Steering Committee member.
· A final decision will be made within three (3) calendar days and the individual will be notified in writing.
· Complete confidentiality shall be maintained by all involved parties throughout the process.
· Once a determination has been made, the parties involved will be notified that a determination has been made.
· Details of the determination will remain private.
· A violation of confidentiality by any party involved in the matter will be considered a violation of the Guiding Principles.